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Operations Administrative Assistant

Company: TEKsystems, Inc
Location: Baltimore
Posted on: May 24, 2019

Job Description:

The Operations Administrative Assistant will directly support the Director of Operations, Project Management and Sales by assisting with processing orders with vendors, entering purchasing information into the system and reconciling the back-end/invoicing process. This role will add value by being willing to work in different environments providing administrative and analytical support in the areas of accounting, customer service and operations. Successful candidates for this role must be motivated, comfortable and enjoy working in a fast-paced environment with little supervision. They are looking for someone who will give us answers to questions and problems, NOT someone who does not take the initiative and constantly asks questions. They want someone who will add value to our team and take pride in the growth and success of the company. Typical and daily responsibilities include: CSP Ordering/Reconciling Receiving of products in office, updating POs & Sales Orders, converting to Tickets/Projects in the system and agreements where applicable Monitoring items to be taken my technicians for scheduled appointments, shipping products out ahead of time for projects as needed Assisting with client budgets and quarterly planning items Client emails/newsletters Marketing / Social Media Reconciling vendor invoices against PO/Sales Orders, entering into QuickBooks Invoicing products/orders to clients and converting items to configurations/assets in system Reconciling agreements from various vendor charges, such as O365, AV, Monitoring, etc. Invoicing on projects and service tickets when completed Processing received checks/payments in Quickbooks and completing deposit via Remote Check Deposit scanner in office Backup coverage for lunch on answer incoming phone calls and entering service calls as a ticket into the database Assist management as necessary Assist customer with basic requests, such as setting appointments, providing basic information such as address and fax number, and addressing any questions callers may have. Other various administrative tasks assigned by management.About TEKsystems:We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888 472-3411 or email accommodation@teksystems .com for other accommodation options.--

Keywords: TEKsystems, Inc, Eldersburg , Operations Administrative Assistant, Administration, Clerical , Baltimore, Maryland

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